6 Ways to Protect Your Business From Phishing Emails

With cyberattacks becoming more common lately, there’s never been a better time to learn how to protect your business from phishing scams, namely phishing emails. As a Managed IT Service Provider in Salt Lake City, Utah for the past 20 years, we've seen too many small businesses go out of business due to a cyberattack. So how do these criminals enter a business?


There are many ways that a bad guy can get into your computer network but the most popular way for a cyber criminal to get in, is through your own employee emails. This is called email phishing. Email phishing is exactly what it sounds like. Your employees are fish and the criminals cast a wide net through your internal email communications. They don't care who they catch, it is a numbers game. We are tired of this happening to good business owners. Here are some tips that we've put together over the past two decades providing IT Solutions to our customers.


WHAT CAN A BUSINESS OWNER DO TO AVOID PHISHING EMAILS?


By using the proper technology tools and preventative safeguards will help head off phishing attacks before they can hit employees’ inboxes.


1. INSTALL SECURITY SOFTWARE

Installing security software is the first step to protect against phishing scams. We suggest using antivirus programs, spam filters and firewall programs as an effective form of defense against phishing attacks. There is also ways deploy web filters to deter or stop employees from visiting malicious websites.


2. UPDATE YOUR SOFTWARE REGULARLY

Software companies are always releasing new versions of their software so updating your network with the latest security patches and updates will decreases your business from getting caught in a phishing scam. It is important to schedule regular updates and make it a habit to monitor the status of all software and equipment on an ongoing basis.


3. KEEP REMOTE WORKERS ON A SECURE NETWORK

When implementing a new IT Solution for a customer, we require encryption for all remote workers. It is also important to connect them to your server over a VPN to prevent access to phishing sites.


4. REGULAR BACKUPS ARE CRUCIAL

Does your company test their backups regularly? Do you have a recovery plan? If you don't know or can’t remember, chances are your company could be exposed. By scheduling regular backups it helps to ensure that your data can be recovered quickly in the event of an unforeseen disaster.


5. PASSWORD POLICIES SHOULD BE IN PLACE

It needs to be a part of the corporate culture to enforce password expiration and institute rules that govern acceptable passwords. Rules like minimum password length, the additions of a numbers and special characters all help to create complex passwords that are more difficult to hack. Want more tips on Passwords? Here is our complete guide.


6. USE MULTI-FACTOR AUTHENTICATION

This is new to the scene but is an add layer of protection. Require two or more credentials to log in to company accounts. Deploying multi-factor authentication prevents hackers who have compromised a user’s credentials from gaining access to your systems.


A little about the author. Applied Integration is a Managed IT Service Provider that works with companies to add to or supplement their IT Departments. Operating in Salt Lake City servicing companies in Utah and nationwide for over 20 years, they specialize in IT Solutions, computer support, IT Management and software support including Microsoft 365, Windows 10 and Spruce POS systems.

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