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How to: Increase Your Business Security with Two-Factor Authentication & The Steps to Take to Get It Implemented Into Your Company

Jennifer Foth

Feb 20, 2023

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As a business owner, it is your responsibility to ensure that your data, systems, and customers are secure. One way to strengthen your security is by setting up two-factor authentication (2FA). By implementing 2FA, you are adding an extra layer of protection by requiring users to provide two pieces of information before logging in. This can be done through the use of passwords, one-time passcodes sent via text message or email, biometrics such as fingerprints or facial recognition, or hardware tokens such as USB keys. Let’s look at how you can set up 2FA for your business. 

Create a Policy 

The first step in setting up 2FA is to create a policy that outlines the process and requirements for using 2FA on all of your systems. This policy should explain what type of authentication will be used and why it’s important; who is responsible for enforcing the policy; how often passwords must be changed; and how users should respond if they experience any issues with their authentication methods. It should also include instructions on how to contact the IT department for assistance in case something goes wrong. 

Set Up The System 

Once you have created a policy, you can begin setting up the system by enabling two-factor authentication on all devices and accounts that will require it. This includes computers, mobile devices, cloud services, websites, email accounts, and any other accounts associated with your business. Most services have built-in two-factor authentication options that you can enable easily by following the instructions provided. Once enabled, users will need to enter both their username/password combination and an additional piece of information (such as a code sent via text message) before they can log in successfully. 


Train Your Employees 

Once the system has been set up properly, it’s important to train employees on how to use it correctly. Make sure they understand why it’s important and how to use each method of authentication properly so that they don’t fall prey to malicious actors who may be trying to gain access to their accounts.  It's also important to remind them regularly about best practices when creating passwords and other security measures in order to keep their data safe from potential threats.  Once everyone is trained properly on how to use 2FA safely and securely, you can rest assured knowing that your business systems are better protected from potential threats.  

Two-factor authentication (2FA) is an important tool for keeping businesses secure against potential threats. By requiring users to provide two pieces of information before logging into any system or account associated with your business – such as passwords combined with codes sent via text message – you add an extra layer of protection against malicious actors trying to gain access without authorization. Setting up 2FA isn't difficult if you follow these steps: create a policy outlining its implementation; set up the system properly; and train employees on how best to use it every day for added security measures against potential cyberattacks or data breaches. Implementing two-factor authentication is essential for keeping your business secure - so make sure you do not delay in taking this vital step!

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